2012 General Race Info

Register now at RegOnline!

 

Registration Details

For 2012, we are again offering an a la carte style registration for Trans-Sylvania.  This means you can choose to stay where you like, eat what you like, and pay only for what you need.  On our registration site, you will be able to indicate whether you want food, lodging, and transport.

Solo and Duo entries include:

Seven days of supported racing!

• Checkpoints stocked with water, electrolyte drinks, soda, fruit, PBJ, cookies, fig bars, inner tubes, lubricant, etc.  Bottle hand-offs available for at least the top 5 positions in each category (and usually for everyone).
• Drop bag support – leave you drop bag with us the morning of the stage and it will be available for you at the checkpoint.
• Final evening dinner is included for all registered racers.
• Participants’ swag – In 2010 and 2011, swag included jerseys, hooded sweatshirts, and more.
• Finisher’s prizes are awarded to those who complete every stage.

Solo and Duo entries’ cost is $899 though January 31, 2012.  From February 1-March 31, 2012, cost will be $999.  From April 1-May 15, 2012, cost will be $1099.

Epic Team entries include:

• Same supported racing benefits as above: checkpoint supplies, drop bag, etc.
• Final evening awards dinner
• Winning Epic Team will receive an award trophy which is passed on from year to year.  Winning Epic Team receives free entry to next year’s TSEpic!

What the heck is the Epic Team category?

Epic Team entries’ cost ranges from $399 to $549 per person for the week depending on the size of your team.

2 person Epic Team: $549 per person

3 person Epic Team: $499 per person

4 person Epic Team: $449 per person

5 person Epic Team: $399 per person

Optional Meal Plan:

When you register for the event at RegOnline, you’ll be walked through a a number of choices including meal plans:

Your $280 includes meals beginning on the evening of Sunday, May 27, and concluding with the final awards dinner on Saturday, June 2.  A full, all you can eat breakfast and dinner will be served each day, with options for regular, vegetarian, vegan, and gluten free meals.  Breakfast includes juice, coffee, cereal, oatmeal, breads, yogurt, eggs, meat, and sometimes pancakes.  Dinner includes salad bar, entree, dessert, and coffee.  The camp staff has done a great job with food service, with our 2011 participants rating food service an average of 9 out of 10 for quality.

Optional Transportation Service:

For the two remote stages (Raystown and R.B. Winter), we’re offering a shuttle service for those who cannot or prefer not to drive themselves.  On both of these stages, those who’ve purchased Transport Service will ride on a shuttle bus and we’ll transport your bike for a total cost of $60.  For folks driving themselves, we’ll be providing directions in the race guide to get to these stages.

Optional Laundry Service:

Those who opt for this service can drop their laundry off each evening by 7:00 PM at the dining hall.  Their laundry bag will be available for pickup the next morning at breakfast by 8:00 AM.  Seems like a no-brainer for $20!  Clean clothes and zero effort, bring your dirty stuff to awards each night and get it back in the morning.  Laundry service will begin on Sunday evening (5/27) and conclude with a morning drop off Sunday (6/3).

Onsite Lodging Options:

Descriptive info on the options below can be found on our Lodging Page.

Here are the options you will see when you register at RegOnline:

That’s right, a week of racing for as little as $399!

Insurance and Refunds

RegOnline offers insurance for $20 to US citizens that covers your entry fee (not lodging, food, or transport) in the event of:

We strongly recommend you  purchase Registration Protection Plus.  It’s only $20 and it’s available when you checkout on our registration site.

Refunds

In the event that the race is canceled or postponed as a result of (and not limited to) an act of God, Natural Disaster, war, strike, revolution, lack or failure of transportation facilities, laws or interventions or actions of statutory bodies, major accidents during the race, or other such causes, the Trans-Sylvania Mountain Bike Epic organizers will make every effort to reschedule the race to a later date of their choosing. If the registrant can not make the rescheduled date, the registrant acknowledges that NO REFUND or CREDIT to future races will be granted.

Race closure or course alteration: no refund or credit should be offered if a race stage(s) is canceled or postponed or rerouted or shortened after the race has begun.

Solo and Duo entries are fully transferable for no charge through March 31, 2012.  After March 31 any transfer of entry will entail a $100 administrative fee.

Lodging transfers will require payment of lodging price difference as applicable.  Lodging cost differences will not be refunded.

Registrants may opt to change category within any categories except Epic Team.  Changes out of an Epic Team are subject to additional charges.  Registrants who switch into an Epic Team category after March 31 forfeit any refunds.  Registrants who change category after March 31, 2012 may not receive finishers’ prizes due to ordering constraints.

No Deferrals under ANY circumstances (e.g. postpone entry to following year).

Refunds available until January 15, 2012 at 75% of entry costs (race entry, food, lodging, transport).

Refunds available until February 15, 2012 at 50% of entry costs (race entry, food, lodging, transport).

No refunds after February 15, 2012. NO EXCEPTIONS.

Categories

Trans-Sylvania Epic categories:

• Solo: Men, Women, Men 40+, Men 50+, Women 50+, Singlespeed Men

• Tandem category: Yes, that’s right.  You can race a tandem mountain bike at Trans-Sylvania.
• Duo: Men Open, Women Open, Mixed Open —- In the duo category, team members are to remain within one minute of each other for the duration of the stage.  This policy will be enforced by race officials at checkpoints throughout the week.  The idea is that you ride together throughout each stage though there will obviously be small gaps between riders at times – but on duo teams those gaps should be small.  Typically, winning duo teammates stay together and within sight of each other  – in part because you don’t want to end up dropping a teammate only to have them suffer a mechanical or other issue which then causes confusion and perhaps more problems for your duo.  Stay close, it’s more fun to have someone to talk to anyway.

• Epic Team category: The Epic Team category allows a group of two to five riders to switch off during the week to maximize the fun factor.  As long as at least one of your team members finishes each day, you will be eligible for the Team General Classification.  Complete Epic Team category rules are available here.

• Experience Category: the Experience category is for folks who want the TSEpic experience with less pressure to finish before the daily cutoffs.  On most stages, we’ll start the Experience category 60-90 minutes prior to the rest of the field.  At Raystown, the Experience category will do one lap instead of two.  The Experience category is a great way to maximize the fun of riding our courses with less emphasis on going fast.Scoring: Experience category competitors will be timed and scored within the Experience category, and top finishers within this category will be recognized daily.  There will not be daily prizes, jerseys, or GC prizes for Experience competitors.  There will not be subcategories (e.g. “Masters Experience”) within the Experience category. Duo competitors can race in the Experience Category, but will not be scored as a subcategory; Duo teams will be scored alongside individuals within the Experience Category.  Epic Team competitors cannot participate in the Experience category. Experience category competitors who complete each stage within the allotted time will receive the same finishers’ prizes as other TSEpic categories.

We reserved the right to combine categories that do not have a minimum of at least 5 entrants (or teams).  Age group is based on age as of 12/31/2012.

Day Care Services

Pricing for onsite child day care is $30/day.  Please contact us to let us know if you need this service.

Stage Info

Our 2012 race courses will, in most cases, be similar to those we’ve used in 2011.  Details below are from our 2011 courses.

Specifics on 2012 courses will be released as they become available.

Click on ‘More…’ for full stage details

Date	Event
5/26/12 Saturday	Early arrival, lodging check in after 1:00 PM
5/27/12 Sunday	Registration open 10:00 AM -1:00 PM. Stage 1: Bald Eagle Prologue; first rider off at 3:00 PM.  11 miles.  More…
5/28/12 Monday	Stage 2: Rothrock Cooper’s Gap – Cross country.  43 miles.  More…
5/29/12 Tuesday	Stage 3: Bald Eagle Coburn – Cross country.  47 miles.  More…
5/30/12 Wednesday	Stage 4: Raystown Lake – Cross country.  42 miles.  More…
5/31/12 Thursday	Stage 5: R.B. Winter State Park.  More…
6/1/12 Friday	Stage 6: Rothrock Tussey Mountain – Cross country.  38 miles.  More…
6/2/12 Saturday	Stage 7: Bald Eagle Little Poe – Cross country.  26 miles.  More…

• Saturday June 2 late afternoon will be final awards ceremony and banquet, which is included in every entry fee.  Registered campers are welcome to stay overnight.  Sunday (June 3) checkout is noon.
• Stages will begin between 9 and 11 AM each day.
• Each stage except the prologue has at least one checkpoint where food and water will be available.  In most cases, these are indicated on the course directions and maps.  We will give you personal checkpoint bags to fill with you own food, parts, etc to be available at the checkpoints.
• Pre-Riders: Print a copy of the course map to take along.  You’ll want to have a Purple Lizard Map (ideal) or a state forest map.

Prize List

Stage winners Leaders of the Epic Team category will be recognized nightly. On a daily basis, stage winners in all categories containing five or more participants (except for Epic Teams) will receive merchandise prizes.  Prizes will be awarded three deep in each of these categories:

• Solo Open Men
• Solo Open Women
• Solo Masters Men 40+
• Solo Masters Men 50+
• Single Speed Open
• Solo Masters Women 50+
• Duo Men
• Duo Women
• Coed Duo

General Classification (GC) winners General classification will be based on cumulative time for the entire event. ** $10,000 cash pot **

Top five General Classification places in the following categories will receive cash prizes, granted there are at least ten entrants in each of the categories:

• Solo open men: 1st – $1400; 2nd – $1200; 3rd – $1000; 4th – $800; 5th – $600

• Solo open women: 1st – $1400; 2nd – $1200; 3rd – $1000; 4th – $800; 5th – $600

The race promoters reserve the right to change the distribution of cash payout and size of the cash pot based on field and category size. All GC winners in all categories will receive medals or trophies.  The top three GC places in non-cash prize categories will receive merchandise awards.